GoInvoiceGenerator

Free Quote Maker

Put your price in writing before the work starts. When the client says yes, switch the type to Invoice.

Document
Your business
Client
Ship-to address (optional)
Items
DescriptionQty / hoursUnit priceEinheitUSt.Amount
Tax
E-Rechnung (XRechnung) — Angaben für die XML-Datei

Pflichtangaben für eine gültige XRechnung. Ihre Angaben bleiben in diesem Browser.

Notes
Look

Total: —

“Download PDF” opens your browser’s print window: choose Save as PDF. Your details are saved only in this browser, so the next document is quicker. Nothing is uploaded.

My documents

Private to you: documents are kept only in this browser on this device. They are never uploaded, and nobody else can see them. On a shared computer, anyone using this browser can.

Nothing here yet. Every document you download, or save with “Save”, appears here so you can reopen it, copy it for next month, mark it paid or turn it into a receipt.

Use a backup to move your documents to another device, or to keep them safe if you clear your browser.

Quote or estimate?

A quote is a fixed price for a defined job: if the client accepts, that is the price. An estimate is your best guess, which can change as the work goes on. Use a quote when you can define the scope; use an estimate when you can’t yet see everything (repairs, renovations, discovery work).

What to include in a quote

  • A quote number and date, and how long the price is valid (“Valid until” date).
  • A clear description of what is included, and anything that isn’t.
  • Each item with quantity and price, tax and the total.
  • Payment terms: deposit, stages and when the final payment is due.
  • How the client accepts: a signature, an email reply or paying the deposit.

From quote to invoice

When the client accepts, change the document type to Invoice. The lines, client and amounts stay; the number switches to an invoice number. If you took a deposit, enter it under “Amount paid / deposit” on the final invoice.

Writing quotes that win work

  • Reply quickly; the first clear quote often wins.
  • Describe outcomes, not just tasks (“new bathroom ready to use”).
  • Offer options: a basic and a complete version, each as its own quote.
  • Keep validity short (14–30 days) so material prices don’t catch you out.

What to leave out of the price, and say so

Most quote disputes are about scope, not price. Add a line in the notes for what is not included: “Excludes hosting and stock photos”, “Excludes removal of old flooring”, “Travel outside the city billed at cost”. If the client asks for extras later, send a new quote or a change order with its own number rather than editing the accepted one.

Deposits on accepted quotes

For bigger jobs, ask for a deposit when the quote is accepted. Say how much (for example 30%), when it is due and whether it is refundable. When the deposit arrives, send a receipt, and enter it as “Amount paid” on the final invoice.

Related calculators

Questions people ask

Is a quote legally binding?

Once a client accepts a quote, it usually forms a contract at that price for the work described. Rules vary by country and state, so add your terms and get acceptance in writing.

How long should a quote be valid?

Commonly 14 to 30 days. Use a shorter period if your material costs change often.

Formula checked October 2026 · How we calculate